Batch and expiry tracking means recording the batch or lot number and the expiry or best-before date of stock as it is received and sold. It lets a business know which units are on hand and when they must be used or removed.
The details are usually captured when goods are received, by scanning a barcode that carries them, such as a GS1-128 or 2D code, or by typing them in. The system then reports stock nearing expiry, can suggest or enforce use of older batches first, and links sold items back to a batch where the point of sale supports it.
Pharmacies, grocers, cafés, beauty retailers and venues with food and beverages use it to manage dated products. When a supplier issues a recall, a business with batch records can work out quickly whether affected stock was received, how much remains and where it went.
Pitfalls include batches that are not captured at receiving, dates entered inconsistently and old stock mixed with new in storage. Many small retailers do not need full batch tracing, but regulated or high-risk products may require it.
Good records reduce write-offs from expired stock and make recalls faster and more targeted, which protects both customers and the brand.